A guided tour

How Clokk works,
end to end.

No manuals. No training day. Follow the same path your team will, with animated previews of the real app at every step — so nobody on your team gets lost in the UI.

5-minute read
10 live previews
Admin & staff flows
01
Admin · 3 mins

Set up your workspace.

A 4-step guided onboarding asks the only questions Clokk needs to start working. No checklists. No empty dashboards.

  • Tell us your business name and pick an industry — Clokk pre-fills sensible departments and roles.
  • Add departments — Front of House, Kitchen, Bar — or use the suggested chips.
  • Add roles staff get assigned to — Barista, Manager, Chef.
  • Done. Your workspace is live and ready to invite your team.
Try the onboarding flow
1 2 3 4

Welcome to Clokk

Tell us about your business.

Sunrise Bistro
Café / Restaurant
Continue

Your departments

What areas does your business run?

Front of House Kitchen Bar

QUICK ADD

+ Floor + Management
Continue

Your roles

Jobs people on your team have.

Barista Chef Manager Waiter
Continue

You're ready, Sunrise Bistro!

Your workspace is live.

PLANGrowth
DEPTS3
ROLES4
Enter your workspace
02
Admin · Growth+

Make it yours.

Drop in your logo, pick an accent colour, and Clokk reskins itself in real time. Your team see your brand — not ours.

  • Logo upload. Clokk samples the background of your image and tints the logo card to match — no awkward white box around a coloured mark.
  • Accent colour flows through buttons, stat cards, badges. Text colour auto-flips between dark and light so contrast is always readable.
  • Custom shift slot names (Day / Arvo / Night → Breakfast / Lunch / Dinner) and shift times so the app speaks your team's language.
See full brand examples
12 Staff
7 Open
3 On Today
Post Shift
03
Admin · 30 seconds

Invite your team.

One link. Send it on Slack, paste it in a group text, stick a QR code on the wall. Staff sign in with their email — no password, no app store, no friction.

  • Single shareable link with your workspace baked in.
  • Email-OTP login — staff verify once and they're in. Auto-registers on first sign-in.
  • Pin to home screen — Clokk runs as a PWA on every phone, no download needed.

JOIN LINK · SUNRISE BISTRO

clokk.com.au/app?org=sunrise-bistro

0 / 50 staff seats used

Link copied to clipboard
04
Admin · 30 seconds

Post a shift in 30 seconds.

Tap one slot, pick a role, hit Post. Staff with the matching role get an in-app notification right away.

  • Three colour-coded slots — Day, Arvo, Night — with your trading hours pre-filled. One tap is the entire time picker.
  • Role & department dropdowns auto-filter who gets notified — kitchen staff don't see barista shifts.
  • Notification preview shows exactly what your team will see in the app before you press send. SMS only fires when someone bails on a shift — keeps Twilio costs sensible. Growth+
Post a Shift

DATE

Tue, 28 Apr

SHIFT

Day7am – 3pm
Arvo3pm – 11pm
Night11pm – 7am

ROLE

Barista
IN-APP PREVIEW · 8 baristas

New Barista shift: Arvo (3pm–11pm) on Tue 28 Apr at Front of House. Claim it now.

Post Shift
05
Admin · Growth+

Build the whole week with Auto-Draft.

A 7-day grid. One Auto-Draft button. Every empty slot fills with a fair, conflict-free assignment in under a second.

  • Respects availability — staff who marked themselves off never get drafted into that slot.
  • Balances workload across the team so nobody gets every Saturday night.
  • Edit anything before publishing — drag staff between slots, then bulk-post the whole week.
06
Admin · Growth+

Save once. Reuse forever.

If your week looks the same most weeks, save it as a template. One tap drops the whole layout into next week.

  • Save the current week as a named template — "Standard week", "School holidays", "Festival weekend".
  • Apply with one click — every shift, every role, every slot pre-filled.
  • Mix & match — apply a template, then tweak before publishing.
Roster Templates
Standard week 21 shifts · 4 roles
Apply
School holidays 28 shifts · 4 roles
Apply
Festival weekend 34 shifts · 5 roles
Apply

SAVE CURRENT WEEK

Standard week Save
07
Staff · on their phone

Staff claim shifts in two taps.

Open shifts show up on the home screen the moment they're posted. Tap a shift card, confirm, done.

  • Available shifts ordered by how soon they start — first in, first served.
  • Conflict warning if the shift overlaps a marked unavailability — staff can't accidentally double-book.
  • One-tap claim writes the assignment, removes the shift from the open list, and notifies the manager.
3

Good morning,

Alex

7

Open shifts available

First in, first served

AVAILABLE

Tomorrow ARVO 3pm – 11pm

Barista · Front of House

Open Claimed ✓
Sat 3 May DAY 7am – 3pm

Barista · Front of House

08
Staff · self-serve

Availability that just works.

Staff mark when they can't work. Managers never draft anyone into a slot they've blocked off.

  • One-off unavailabilities — sick days, appointments, weddings.
  • Recurring patterns — "Every Tuesday morning" — stick until staff edit them.
  • Flows straight into Auto-Draft — the engine never picks an unavailable person.
My Availability
+

UPCOMING

Sat 3 May
Wedding All day
Tue 6 May
Doctor's appt Day

RECURRING

Every Tuesday morning Day
09
Staff · when it matters

SMS for the things that actually need a text.

Two triggers, no noise. Staff get a text on Monday with their week's roster, and again only if someone bails on a shift they can cover.

  • Weekly roster digest — one SMS Monday morning with how many shifts you have this week. Open the app for details.
  • Spot-fill alert — when a teammate cancels, only role-matched staff who can cover get a text. First in, first served.
  • Everything else — claim confirmations, swap negotiations, leave decisions — stays in-app so your phone doesn't buzz all day. Growth+
9:41
Sunrise Bistro Mon 8:00

You've been rostered for 4 shifts this week. Open the app to see your roster.

Sunrise Bistro Wed 14:22

Barista shift just opened — Arvo on Thu 30 Apr. First in, first served. Log in to claim.

10
Admin & Staff

Payroll without the spreadsheet.

Set an hourly rate per staff member once. Clokk totals the period for you, flags anyone missing a rate, and shows staff exactly what they're earning.

  • Pay-period nav — weekly or fortnightly, anchored on Monday. Step backward through any past period.
  • Per-staff totals — hours, hourly rate, wages, all in one row.
  • Staff "My Pay" tab — your team see their own earnings & shift breakdown without asking.
  • CSV export drops straight into Xero, MYOB, or your payroll tool. Business+
Payroll
20 Apr – 3 May FORTNIGHTLY · CURRENT
$872.00Total wages
40Hours
3Staff
Alex Chen Barista · 2 shifts · 16 hr
$456.00 @ $28.50/hr
Sam Patel Barista · 2 shifts · 16 hr
$416.00 @ $26.00/hr
Total to pay
$872.00
The whole flow

Admin sets the schedule. Staff fill the slots.

Every screen, every action, in one place — so your team always knows where to look.

What admins do

  • Set up the workspace once
  • Add departments, roles & pay schedule
  • Brand it with your logo & colour
  • Invite the team with one link
  • Post shifts or auto-draft a week
  • Save reusable roster templates
  • Set hourly rates & export payroll CSV

What staff do

  • Sign in with email — no app to install
  • See open shifts on their home screen
  • Claim a shift in two taps
  • Mark availability & time off
  • Get an SMS the second a shift drops
  • See "My Pay" — current period earnings

That's it. Now try it for real.

Click into a working demo workspace pre-loaded with sample staff, shifts and a half-built roster — no signup, no credit card.